What Records Can Be Legally Requested by Florida Division of Workers’ Compensation?
If you’re undergoing an investigation by the Florida Division of Workers’ Compensation, you want to be aware of your rights, and your workers’ rights. Most likely the Division is going to be asking you for sensitive information. You may be hesitant in giving it out, as it relates to employees’ personal information, salary, and more.
This is why it’s so important to find a good stop work order Florida lawyer who can guide you through the process. Legally, there is a wide range of information that the Division can ask to see.
They may wish to see employees’ pay checks that list salary, wages, or other types of earned income. Form 1099 and W-2 tax forms may be requested on each person. Other types of tax records can be requested, including anything filed with the IRS.
Information on payments to workers, including bonuses, may be checked. Expense reimbursements may also be checked, or employee loans and allowances for tools or supplies.
If there are written contracts or agreements between the employer and the employee that can describe the terms of employment, then they will be requested.
If there have been any employment or unemployment reports they may be requested.
The Division may also ask for records not pertaining to employees, such as account records that are monthly, quarterly, or annual statements. These may include open or closed business accounts, and include credit cards, bank accounts, loans, and more.
Other records of accounting may be checked, including disbursements. A journal of checks and cash disbursements, cashiers’ checks, bank checks, and money orders should list the dates, to whom the money was paid, the amount, and the purpose.
Subcontractor invoices will be checked for all work done by other companies for the employer. They may also ask to see written contracts between contractor and employer.
Workers’ Compensation insurance policies will also be checked, including notices of cancellation, renewal, or reinstatement. The employer may also need to show self-audits and supporting documentation.
All of these records will need to be maintained for every office, business, and job site in the state of Florida. These records must be kept for the current calendar year, and dating back to the previous three years.
As you can see, it can become a complicated process for dealing with the Florida Division of Workers’ Compensation. If you have received a notice of investigation, please contact a good stop work order attorney today.